Terms and Conditions for Casual Park Bookings

A variety of open space is available for casual use and also for more formal use such as weddings, parties and festivals.

While a formal booking can be made for a specific location within a park or garden, it does not give the hirer sole usage of the location and the park or garden remains available to the public at all times.

The booking does, however, restrict any other formal events from taking place at the given location at the same time.  Following are the conditions of use set by Council for the formal use of parks and reserves.

Priority given to residents

Where Council receives more than one application for use, residents of Maribyrnong City Council and organisations based within Maribyrnong City Council will be given priority.

Casual Park Bookings

Casual park bookings are made for functions that coincide with general park usage such as BBQs, Picnics, Family or club gatherings etc (weddings fall under casual park bookings).  These shall not affect the casual public use of the park or reserve.

Types of Activities

Private activities

Individual/Family

A private activity is conducted purely for social or recreation purposes by an individual or group and will have no commercial aspect eg family parties/picnic etc. 

Business/Corporate Functions

A business / corporate function is conducted purely for social or recreation purposes by an individual or organisation and will have no commercial aspect eg business staff parties/picnics etc.

Community activities

A community activity is a not for profit, non fee charging activity open to the community, serving a particular local community or local organisation needs or interests eg school fetes, walkathons, community fairs.  Community activities must provide public liability cover.

Some community activities may require an Event Permit.  For further information contact Council’s Recreation Development Officer on 9688 0304.

Weddings and wedding photography

Wedding ceremonies

A booking must be made for any wedding ceremony.  A maximum of one wedding ceremony may be held per day in any specific area.  Confetti is not permitted, but rice and rose petals will be accepted.  Wedding ceremonies are limited to no more than 150 people.

Wedding Photography

No formal booking is required and no charge applies.

Commercial Activity (50 – 250 people)

A commercial activity is initiated for commercial gain and could include festivals, theatrical performances, farmers markets or sporting activities aimed at attracting visitors and/or for which fees are charged.

Similarly, a commercial activity includes any organisation or individual using a public park in order to deliver a product from which that organisation will derive income or profit.

Fees

Fees

Activity Fee
Wedding ceremony
$162.87
Private activity - individual/family/corporate functions
$94.56
Community activity (50-150 people)
$71.44
Commercial use (minimum)
$1,681.00
Commercial use (high community benefit)
$141.86
Public liability
$26.24

 

Payment can be made by cash, credit card, cheque or money order made payable to Maribyrnong City Council.  Cash and credit card payments can only be made in person over the counter from 8.30am to 5.00pm Monday to Friday.

Other Information

Booking Procedure

Bookings will be assessed on receipt of a completed application form.  A letter of acknowledgement will be forwarded to the applicant with payment details attached.

Confirmation of Booking

Bookings will not be confirmed until full payment is received.  Payment must be forwarded to Council within 14 days of notice of receipt of application.

Cancellations

Once a booking is confirmed, cancellations will only be accepted in writing.

Refunds

No refunds will be issued for cancellations that are received less than 14 days prior to the function.  Cancellations received in writing 15 days or more prior to the function will receive a 75% refund.

No refunds are given if the booking is not used due to inclement weather.

Insurance

The organiser is required to be covered for public liability insurance to the minimum value of $20 million.

For certain activities Council may supply the required public liability insurance for the duration of a casual park booking.  This cover is limited to bookings that are attended by a group known to the hirer such as a wedding, club or family gathering.

Any bookings that advertise to the wider community can not be covered by this policy.  This policy is limited in its coverage. For a further list of terms please refer to our website www.maribyrnong.vic.gov.au under Parks and Gardens for Hire.

Indemnity

The applicant agrees to indemnify and to keep indemnified, and to hold harmless Council, its servants and agents, and each of them from and against all actions, costs, claims, charges, expenses, penalties, demands and damages whatsoever which may be brought or made or claimed against them, or any of them, in connection with the applicant’s performance or purported performance of its obligations under this agreement, except to the extent that Council is negligent.

The applicant uses and occupies the Reserve/Park at its own risk and releases the Council from all claims resulting from any damage, loss, death or injury in connection with the Reserve/Park except to the extent that the Council is negligent.

Cleaning

Additional cleaning/ reinstatement costs that exceed normal levels of regular maintenance of parks and reserves arising from a casual park booking will be charged to hirer or taken out of bond moneys if applicable.

Hirers are to leave the park or reserve as they found it.  A charge will be incurred for excessive amounts of rubbish left.

Security Bonds

Security bonds may be requested by Council based on the size, nature, location and past history of casual park bookings.

Risk Management

The hirer is to identify any risk in the park and ensure that the area is safe before use.  The applicant is responsible for the safety and well being of guests attending their activity. 

The hirer should notify Council of any situations or damage that require maintenance to be carried out.

If the issue or problem needs to be attended to immediately, Council’s Out of Hours service should be contacted on 9688 0200.

Structures

Jumping castles, marquees, amusements, animal farms or activities or structures requiring a sub contractor’s service are not allowed within the park/gardens/reserve.

Noise

Reasonable noise levels that do not adversely affect other park users or neighbouring residents must be maintained.

Specific limitations of 72 decibels may be applied for long periods of amplification.

Damage

Any damage to Council property including grass, trees, shrubs, garden beds, facilities or ornamental structures must be repaired or reinstated at the hirer’s cost.

Authority

Any instructions given by authorised Council officers, police, fire department or other emergency services must be adhered to.

Food/alcohol

Permits are required for the selling of food and alcohol within Council owned parks or reserves.  Contact Council to be advised further.

Duration (Time)

Activities are to take place during day light hours which includes the set up and pack up and must not exceed four (4) hours.  Not to begin prior to 8am unless otherwise authorised by council.

Tree/Flora Protection

No structure is to be placed within 3 metres of any tree.  No decorations, ropes or other materials are to be in contact with trees or shrubs.

BBQs

Only gas operated BBQs and roasting appliances to be used.  Not to be used within 15 feet of any foliage.

Protective matting must be used on grassed surfaces.  No hot coals are allowed.

Filming

Permit is required to conduct filming within Council owned parks or reserves.  Contact Council to be advised further.

Time required for booking application

Bookings will not be made more than six (6) months in advance.