Apply for an event permit

Event

If you’re planning a public or private event in any of the public spaces within the City of Maribyrnong then you may need to obtain an event permit.

An event permit will ensure the safety of all patrons involved along with providing a guaranteed exclusive use of the selected Council owned public space, and will assist with sustaining our parks and gardens during public use.  It will also detail which services are required and any conditions necessary to run your event.

City of Maribyrnong will only permit events that comply with the obligations detailed in the State Government’s COVID-19 Public Events Framework

 

Before applying

Please read our Event Guidelines(PDF, 2MB) that will provide all of the relevant information that you need to run a successful event and then follow the steps in the IMS User Guidelines(PDF, 444KB) to complete your event application.

COVID-19 Public Event Framework

The Covid-19 pandemic has distinctively altered the way we plan and produce events in order to keep the public safe and to prevent a future outbreak. For this reason, the City of Maribyrnong will only permit events that comply with the obligations detailed in the State Government’s COVID-19 Public Events Framework.

It is important that all event organiser understand their duty of care and responsibility to ensure these measures are incorporated and adhered to throughout the duration of planning and producing their event. Furthermore, Council encourages event organisers to continuously refer to the Australian Government's Department of Health and Victorian Government's Department of Health and Human Services (DHHS) for the most up-to-date sources of information on COVID-19. 

 

 

Minor Occasions

(Weddings, Birthday Parties, Celebrations, Small Charity Walks, Private Functions etc).

  • Require exclusive use of a Council park or reserve.
  • Attendance of 50 participants or over with a maximum of 150.
  • Uses limited to no infrastructure.
  • Are not advertising a commercial product or organisation.
  • Minimal impact on public amenity (noise, crowd, etc).
  • Two or less food vendors who are a class 4 service only (e.g. a sausage sizzle, shelf stable packaged food that does not require refrigeration i.e. drinks, chips, energy bars, whole fruit etc).

If your event includes any of these components then please submit an Open Space Parks Booking Form as you do not require an event permit.

For more information please visit our book a public park page.

Community Events and Festivals

(Commercial, Charity, Large Sporting events etc)

  • Exclusive use of a Council park, reserve or public space (Nicholson Street Mall, Yarraville Pop-up Park, Clarke Street Pop-up Park or Maddern Square).
  • Attendance of 150 participants or over with a maximum of 5000.
  • Significant infrastructure including; toilets, staging and generators etc.
  • Multiple food & beverage vendors beyond class 4 i.e. sausage sizzle.
  • May require a liquor license or occupancy permit.
  • Minor road closures.
  • The event is advertising a commercial product or organisation.
  • One day event.

If your event includes any of these components then please submit an Open Space Booking Form for Community Events and Festivals as you require an event permit.

Larger and Major Events

  • Attendance of over 5000 participants.
  • Major Road closures.
  • Commercial (ie ticketed).
  • The event is conducted over multiple days.
  • Hire of major infrastructure i.e. toilets, staging, generators etc.
  • Major impacts on public amenity i.e. fencing, noise, fireworks etc
  • Using significant building infrastructure that may require a POPE i.e. is more than 100m2.
  • Multiple Food & beverage vendors beyond class 4 i.e. sausage sizzle.
  • May require a liquor license or occupancy permit.

If your event includes any of these components then please contact the Festivals and Visitations Coordinator.

Allow plenty of time

For Minor Occasions requiring a Park Booking, full applications must be lodged at least 8 weeks before the proposed date of the booking. Whereas, for Community Events and Festivals and Larger and Major Events we require at minimum of a 3 month lead time. No event applications will be accepted outside these timeframes.

Once your application is submitted, Maribyrnong City Council will assist you with planning a successful event, while managing any public safety risks and neighbourhood disruptions.

Event insurance

All events requiring an event permit must obtain public liability insurance coverage of $20 million, this includes all event subcontractors as well. 

This will cover any personal injury or property claims that may be made against the organisation conducting the event. Public Liability Insurance must include and cover the period of setting up and breaking down of an event.

  

Apply for an event permit

Download the Event Guidelines(PDF, 2MB)